Privacy Policy

Privacy policy for the use of the website www.apartme.de

The protection of your personal data is important to us. Here you can find out whether and how we use your personal data in connection with your use of this website.

1. Scope of this privacy policy

This privacy policy applies to all websites under the domain “apartme.de” (“Website“) and to the internet services offered there (“Services“), insofar as we collect, process or use your personal data (“use“) within them.

2. Responsible body

The body responsible for the use of personal data on this website is Hanseatic Studentenwohnen GmbH, represented by its management, Phoenixallee 11, 31137 Hildesheim, Phone: +49 5121 74993-0, Fax: +49 5121 74993-33, email: info@hanseatic-group.com.

3. Contact details of the data protection officer

You can reach our company data protection officer as follows:

Mr Dirk Braukmann, Phoenixallee 11, 31137 Hildesheim, Phone: +49 5121 74993-0, Fax: +49 5121 74993-33, email: d.braukmann@hanseatic-group.com.

4. Personal and anonymised data

On our website we use personal and anonymised data.

  • Personal data is any information about an identified or identifiable natural person. You are identifiable as a person if you can be identified directly or indirectly using this information, for example by means of a telephone or credit card number.
  • Anonymised data is data that has no personal reference (so that you can be identified as a person neither directly nor indirectly), or where the personal reference can only be restored with disproportionately great effort.

When you access our website, the browser used on your device automatically sends information to our website’s server. This information is stored temporarily in a so-called log file. The following information is recorded without any action on your part and stored until it is automatically deleted:

  • IP address of the requesting computer,
  • date and time of access,
  • name and URL of the file retrieved,
  • website from which access is made (referrer URL),
  • the browser used and, where applicable, your computer’s operating system as well as the name of your access provider.

5. Your rights regarding your personal data

You have the right to access, rectification, erasure or restriction, data portability and objection to the processing of the personal data concerning you.

In the event that you have given us consent to process your personal data, you have the right to withdraw your consent. Any processing carried out up to the point of withdrawal remains unaffected by the withdrawal. In the event of withdrawing your declaration of consent, please contact the company data protection officer at d.braukmann@hanseatic-group.com.

You also have a right to lodge a complaint with a data protection authority. However, we ask that, for any questions or complaints, you first contact our company data protection officer at d.braukmann@hanseatic-group.com.

6. Use of your personal data

In principle, you can use our website without disclosing your personal data.

We use your personal data on our website and in the services offered only where this is necessary for the functions provided and the use of your data is permitted, or where you have given us your consent to use your personal data.

Below we explain for which purposes we process the data collected from you and what the respective legal basis for this is.

Purposes of processing Legal basis
All data that you provide to us in the course of individual communication (e.g. by email, fax, telephone or via the online forms provided) through the contact options we have specified, for the purpose of responding to your enquiries.

Art. 6(1)(1)(a) (consent);

Art. 6(1)(1)(b) GDPR (performance of a contract)
Form of address, name, your address and contact details and, where applicable, further application documents submitted, for the purpose of reviewing your application and, where applicable, subsequent contact, in particular to arrange a job interview and to carry out the further application process (including hiring or rejection). Section 26(1) BDSG (establishment of an employment relationship)
Anonymised data as collected when our website is accessed (cf. section 4), to ensure a smooth connection and convenient use of our website, to evaluate system security and stability, and for further administrative purposes. We never use the collected data for the purpose of drawing conclusions about you as a person. Art. 6(1)(1)(f) GDPR

We process your personal data only within the scope of the purposes specified above and only insofar as this is necessary for these purposes.

7. Necessity of providing your personal data

When using our website, you are under no statutory or contractual obligation to provide your personal data.

8. Recipients or categories of recipients of your personal data

In principle, we do not pass your data on to third parties, and without your consent we will only transmit it to third parties where we are legally obliged to do so or required to by a court or official decision, or where this is necessary to assert, exercise or defend legal claims and there are no indications of an overriding interest on your part in the data not being disclosed. As an exception to this, we pass your personal data on to the following recipients as needed and for the designated purpose:

  • all companies belonging to the Hanseatic Group
  • the responsible property management

9. Transfer of your personal data to third countries

Your personal data is processed on servers in Germany. No transfer to third countries takes place.

10. Storage and deletion of your personal data

  • Application documents

In the case of an application, we store your personal data for the duration of the application process, i.e. for 6 months. Should we wish to retain the data for longer, we will ask for your consent.

  • Statutory retention periods

In addition, we store personal data you have provided insofar as statutory retention periods apply, in particular under the retention periods of Section 147 of the German Fiscal Code (AO), which provides for a storage period of ten years for business letters including emails, and under Section 257 of the German Commercial Code (HGB), which provides in particular for a retention obligation of six years for contracts.

  • Storage on the basis of necessity

Otherwise, we delete your data when there are no contractual or statutory retention obligations, or the data is no longer required for the establishment, performance or termination of a contractual or pre-contractual obligation.

11. Your use of social media channels we use

If you visit our presences on social networks, such as Facebook, and wish to contact us through them, prior registration with the respective social network or service may be required. In this case, the collection, processing and use of your personal data takes place solely on the basis of the privacy policies of the respective social network or service, over which we have no influence.

Insofar as you provide us with personal data via our website, by email or through other communication channels (e.g. blog entries, postings on social media channels such as Facebook), you can always do so on a voluntary basis.

12. Statistical analysis of your use of our website via Google Analytics

We do not use any analysis or tracking tools on our website.

13. Cookies

Our website partly uses so-called cookies. These serve to make our offering more user-friendly, effective and secure. Cookies are small text files that are placed on your computer and stored by your browser.

Most of the cookies we use are so-called “session cookies”. These serve to assign a website visitor’s behaviour (page views, session duration and exits as well as abandonments) to a session. They are automatically deleted after the end of your visit. Other cookies remain stored on your device until you delete them. These cookies allow us to recognise your browser on your next visit.

You can set your browser so that you are informed about the setting of cookies and allow cookies only in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when the browser is closed. If cookies are disabled, the functionality of this website may be limited.

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Thank you for reading our privacy policy.

Status: May 2026